FF&E PROCUREMENT
One agent across the full furniture, fixtures, and equipment stack. Sourced, specified, delivered, installed, accepted — with one warranty owner.
Timeline
4–14 weeks
Pricing
Fixed fee + goods at cost
Coverage
NC · SC · GA
Accountability
One point of contact
Furniture, fixtures, and equipment procurement is Atrium’s most operationally mature practice. We act as your single procurement agent across the entire FF&E stack.
We carry no manufacturer loyalty, so the specification serves the project — not a sales quota. The goods are not where we make our money.
Everything from the first list to the last warranty card, owned by one team.
Needs assessment & specification
Item-level specs — dimensions, finishes, grade, and lead time.
Vendor sourcing & competitive bids
Trade-vendor sourcing with managed competitive bidding.
Pricing & value engineering
Real quotes, negotiated, and value-engineered where it helps.
Order management & freight
Order placement, expediting, and freight coordination.
Receiving, staging & install oversight
Delivery coordinated; installation supervised to spec.
Warranty & asset documentation
Warranty registration plus records suitable for capital asset accounting.
Disposal & asset transition
Replacement scenarios handled and old assets transitioned.
A service-specific sequence that is the detailed face of the Atrium Method — Discovery through Acceptance — applied to FF&E.
01 · Assess & Specify
Discovery — We confirm the room, the list, and the look — needs, site conditions, brand standards, and budget — and develop an item-level specification you sign off on before anything is priced.
02 · Source & Quote
Proposal — We take the spec to trade vendors, run competitive bids, value-engineer where it helps, and return a written package: real goods pricing plus a fixed sourcing fee.
03 · Order & Schedule
Mobilization — On approval, we execute the agreement, place orders, lock lead times, and build the freight and install schedule.
04 · Expedite & Deliver
Execution — We manage orders, expedite production, coordinate freight, and oversee receiving and staging — flagging slippage before it costs you a date.
05 · Install & Support
Acceptance & Handoff — We oversee installation, walk the punch list against the spec, register warranties, hand off documentation, and follow up at 30 and 90 days.
Corporate offices and professional-service firms undergoing refresh, relocation, or tenant improvement. Hospitality operators outfitting new builds. High-end residential clients sourcing whole-room or whole-home packages. Anyone who wants one party accountable for the full package instead of a stack of vendor relationships.
Do you mark up the furniture?
No. Goods are billed at cost. We are paid a fixed sourcing fee, so the specification serves your project — not a sales quota.
Can you work from a designer’s spec?
Yes. We can source and deliver against an existing specification, or develop one with you from scratch.
What does it cost and how long does it take?
Engagements run four to fourteen weeks on a fixed fee, with goods handled by agreement. A discovery call sizes it precisely.
Do you handle installation?
We oversee receiving, staging, and installation, and own the warranty relationship afterward.
Is there a smaller way to start?
Yes — the FF&E Sourcing Sprint is a fixed-scope engagement for a single room or category. See below.
A fixed-scope, fixed-fee way to put the full procurement lifecycle to work on one room or category — specified, sourced, ordered, and delivered.
A discovery call is 20 to 60 minutes, at no cost. If we are the right partner, we tell you. If not, we tell you that too.
